XLS Compliance, LLC
Effective Date: August 17, 2026
Last Updated: August 17, 2026

XLS Compliance, LLC (“XLS Compliance,” “we,” “our,” or “us”) respects the privacy of our clients, prospective clients, website visitors, and business partners.

This Privacy Policy explains how XLS Compliance collects, uses, maintains, shares, and protects information obtained through our website and related online communications.

Our website is primarily designed to provide information about our services, allow prospective and existing clients to contact us, receive comments and testimonials, and provide educational and business-related information.

By using this website or voluntarily submitting information through the website, you acknowledge the practices described in this Privacy Policy.

1. Information We Collect

At this time, our website primarily collects general contact and business information voluntarily provided by visitors.

Information may include:

• Name
• Business or company name
• Email address
• Telephone number
• Business-related questions or inquiries
• Information submitted through contact forms
• Comments
• Testimonials
• Information voluntarily provided when requesting information about our services

Certain technical information may also be collected automatically when you use the website, including an IP address, browser information, device information, or similar data used for website operation, security, analytics, and spam prevention.

Sensitive Information

Our general website contact forms are not intended for the submission of highly sensitive personal or confidential information.

Visitors should not use general website forms to submit information such as:

• Social Security numbers;
• Banking passwords or account credentials;
• Credit or debit card information;
• Driver’s license images;
• Medical records;
• Tax identification documents;
• Motor vehicle records;
• Drug or alcohol testing records;
• Background investigation records;
• Government passwords or access credentials; or
• Other confidential records that are not necessary for an initial inquiry.

Clients who need to provide sensitive or regulated documents may be instructed to use an approved communication, document-management, or secure client system.

2. Contact Forms and Service Inquiries

When you complete a contact form or request information from XLS Compliance, we may use the information you provide to:

• Respond to your inquiry;
• Contact you regarding requested services;
• Schedule consultations;
• Determine whether our services may meet your business needs;
• Prepare for consultations or meetings;
• Provide requested information;
• Follow up regarding services;
• Maintain reasonable business records; and
• Improve our services and client experience.

Submitting an inquiry, contact form, or consultation request through this website does not by itself create a client, consulting, contractual, fiduciary, or professional relationship with XLS Compliance.

A client relationship is established only through an appropriate agreement or other authorization accepted by XLS Compliance.

3. Comments

When visitors leave comments on the website, we may collect the information entered into the comment form.

The website or our technology providers may also collect:

• The visitor’s IP address;
• Browser information;
• Device information; and
• Other technical information used for security and spam detection.

Visitor comments may be reviewed before they are published.

Comments may also be checked through automated spam-detection or website-security services.

If a comment is publicly posted, the information included in that comment may be visible to other website visitors.

Do not include confidential, proprietary, sensitive, or personally identifying information in a public comment.

4. Testimonials

Clients and other individuals may voluntarily provide testimonials regarding their experiences with XLS Compliance.

Submitting a testimonial does not automatically authorize XLS Compliance to publish every piece of personal information provided with the testimonial.

When appropriate, XLS Compliance may request permission to publish identifying information such as:

• Name;
• Business name;
• Professional title;
• Photograph;
• Company logo; or
• Other identifying information.

XLS Compliance may correct minor spelling, punctuation, grammar, or formatting issues or shorten a testimonial for space or presentation purposes, provided the original meaning of the testimonial is not materially changed.

An individual may contact XLS Compliance to request removal of a testimonial from future website publication.

Removal requests will be addressed within a reasonable period when practicable. XLS Compliance may retain reasonable archival, legal, business, or historical records concerning a previously published testimonial.

5. Media and File Uploads

At this time, the general public is not permitted to upload photographs, videos, documents, or other media directly through the public portions of our website unless a specific feature has been provided for that purpose.

If XLS Compliance later introduces media or document-upload capabilities, this Privacy Policy may be updated to describe those practices.

Documents or media provided directly to XLS Compliance outside the public website may be handled according to the client relationship, service agreement, authorization, or business purpose for which they were provided.

6. Technical and Website Information

When you visit our website, certain technical information may be collected automatically by our website, hosting provider, security provider, or other technology services.

This information may include:

• IP address;
• Browser type;
• Device type;
• Operating system;
• Pages visited;
• Date and time of access;
• Referring website or page;
• General website activity; and
• Security or diagnostic information.

This information may be used for:

• Website operation;
• Website security;
• Troubleshooting;
• Spam prevention;
• Fraud prevention;
• System maintenance;
• Analytics; and
• Improvement of the website.

7. Cookies and Similar Technologies

Our website may use cookies and similar technologies that support website functionality, visitor preferences, security, analytics, and spam prevention.

Third-party services connected to or embedded within our website may also use their own cookies or similar technologies.

Visitors may be able to control certain cookies through their browser settings.

Disabling cookies may prevent portions of the website from functioning properly.

8. Embedded Content From Other Websites

Our website may include embedded or linked content from third-party websites.

Examples may include:

• Videos;
• Images;
• Articles;
• Social-media content;
• Maps;
• Scheduling systems;
• Forms; and
• Other online services.

Embedded content from another website may behave in substantially the same manner as if the visitor directly visited that third-party website.

Third-party providers may collect information, use cookies, or track interactions according to their own privacy policies and terms.

XLS Compliance does not control the privacy, security, or data-collection practices of independently operated third-party websites.

Visitors are encouraged to review the applicable privacy practices of third-party services they choose to use.

9. How We Use Information

Information collected through our website may be used to:

• Respond to inquiries;
• Communicate with prospective and existing clients;
• Provide requested services;
• Prepare for consultations;
• Schedule appointments;
• Maintain appropriate business records;
• Improve website functionality;
• Improve our services and internal processes;
• Research transportation, safety, compliance, regulatory, and business matters;
• Develop educational and informational materials;
• Identify business trends or service needs;
• Protect the website against spam, fraud, misuse, and security threats;
• Meet legitimate business requirements; and
• Comply with applicable Oklahoma and federal legal obligations.

We may also combine or organize business information to identify patterns, improve services, or develop better business processes, provided such use is consistent with our legitimate business purposes.

10. Artificial Intelligence and Automated Technology

XLS Compliance may use artificial intelligence (“AI”), automation, data-analysis tools, research platforms, or similar technology to support certain business activities.

These tools may be used to:

• Organize information;
• Summarize non-sensitive business information;
• Conduct business and industry research;
• Research regulations and compliance developments;
• Develop reports, checklists, educational materials, or recommendations;
• Analyze general business information;
• Assist with business planning;
• Improve internal processes; and
• Improve the quality and efficiency of services provided to clients.

Protection of Sensitive Information

XLS Compliance does not intend to place highly sensitive credentials or identifying information into publicly accessible generative AI systems merely for general analysis.

This includes information such as:

• Social Security numbers;
• Banking passwords;
• Account login credentials;
• Full payment-card information;
• Government passwords; or
• Similar highly sensitive credentials.

When business information is processed using an AI or technology provider, the information may be subject to that provider’s applicable privacy, security, and data-processing practices.

XLS Compliance seeks to limit information provided to AI systems to information reasonably necessary for the business purpose being performed.

AI Accuracy

Artificial intelligence may produce incomplete, inaccurate, outdated, or incorrect information.

For that reason, AI-generated information should not automatically be considered authoritative merely because it was generated by an AI system.

XLS Compliance may use human review, professional judgment, source verification, regulatory research, and other reasonable methods before relying upon AI-assisted information for important client or business matters.

Use of AI does not create a guarantee regarding the accuracy, completeness, or future applicability of information generated by a third-party AI system.

11. Sharing Information With Service Providers

XLS Compliance may use third-party service providers to operate portions of our website or business.

These providers may include services involving:

• Website hosting;
• Website security;
• Email;
• Cloud storage;
• Customer relationship management;
• Scheduling;
• Spam detection;
• Analytics;
• Electronic forms;
• Artificial intelligence;
• Automation;
• Document management; and
• Other business technology.

Information may be processed by these providers when reasonably necessary to provide their services to XLS Compliance.

Third-party providers operate under their respective terms, privacy policies, security practices, contractual agreements, and legal obligations.

XLS Compliance may also disclose information when reasonably necessary:

• To comply with applicable law;
• To respond to lawful court orders, subpoenas, or governmental requests;
• To investigate fraud or unlawful activity;
• To protect the security of our systems;
• To protect XLS Compliance, its clients, employees, contractors, or others;
• To enforce our agreements or legal rights; or
• In connection with a legitimate business transaction involving XLS Compliance.

12. How Long We Retain Information

XLS Compliance may retain information for as long as reasonably necessary for the purpose for which it was collected and for legitimate:

• Business;
• Administrative;
• Contractual;
• Accounting;
• Tax;
• Insurance;
• Security;
• Regulatory;
• Dispute-resolution; or
• Legal purposes.

Different categories of information may be retained for different periods.

Comments

Comments and related metadata may be retained to administer the website, recognize follow-up comments, prevent spam, maintain records, or support website security.

Contact Inquiries

Contact information and correspondence may be retained for reasonable business follow-up, recordkeeping, service development, or dispute prevention.

Testimonials

Testimonials may be retained while authorized for publication and may also be maintained within reasonable archival or business records.

Client Records

Once an individual or business becomes a client, information associated with the client relationship may be subject to separate contractual, regulatory, business, accounting, insurance, or record-retention requirements.

When information is no longer reasonably necessary, XLS Compliance may delete, destroy, archive, or de-identify the information as appropriate.

13. Requests Regarding Your Information

Individuals who have voluntarily provided information through our website may contact XLS Compliance regarding that information.

Depending upon the circumstances, we may consider reasonable requests to:

• Correct inaccurate contact information;
• Update information previously provided;
• Remove a testimonial from future website publication;
• Stop certain non-required marketing communications; or
• Delete information that is no longer reasonably necessary for legitimate business or legal purposes.

Submitting a request does not automatically require XLS Compliance to destroy a record.

XLS Compliance may retain information when reasonably necessary for:

• Contracts;
• Accounting;
• Taxes;
• Insurance;
• Regulatory matters;
• Compliance documentation;
• Fraud prevention;
• Cybersecurity;
• Legal claims;
• Dispute resolution;
• Recordkeeping; or
• Other legitimate business or legal purposes.

14. Data Security

XLS Compliance uses reasonable administrative, technical, and organizational measures designed to protect information from unauthorized access, disclosure, alteration, misuse, loss, or destruction.

Security measures may include, as appropriate:

• Access controls;
• Password protections;
• Technology security measures;
• Reasonable employee or contractor practices;
• Restricted access to sensitive information;
• Security monitoring;
• Risk assessment;
• Appropriate data-handling procedures; and
• Security-incident response procedures.

However, no website, Internet transmission, email service, cloud system, electronic storage platform, AI system, or other technology can be guaranteed to be completely secure.

XLS Compliance therefore does not guarantee absolute security of electronically transmitted or stored information.

15. Oklahoma Security Breach Notification

XLS Compliance will evaluate and respond to qualifying security incidents involving personal information in accordance with the Oklahoma Security Breach Notification Act, 24 O.S. §§ 162–166, when applicable.

If XLS Compliance determines that a security incident constitutes a breach requiring notification under Oklahoma law, XLS Compliance will take reasonable steps to provide the notifications required by applicable Oklahoma law.

Where notification to the Oklahoma Attorney General is required, XLS Compliance will make the required notification in accordance with Oklahoma law.

Notification may be delayed where permitted or required by law, including when an appropriate law-enforcement agency determines that notification could interfere with an investigation or other legally protected matter.

16. Confidential Business and Client Information

General website contact forms are intended primarily for initial communication and general business inquiries.

They should not be used as a substitute for a secure client-document system when sensitive records need to be transmitted.

Because XLS Compliance provides services that may involve transportation, business, safety, and regulatory matters, an established client relationship may involve information beyond the general information collected through this website.

Such information may include driver, carrier, company, compliance, operational, insurance, or regulatory records.

Those records may be subject to separate client agreements, contractual obligations, security procedures, regulatory requirements, and retention requirements.

17. Children’s Information

The XLS Compliance website and our primary services are intended for businesses and adults.

We do not intentionally design our website for the purpose of collecting personal information directly from children.

If XLS Compliance discovers that information concerning a child has been submitted inappropriately through the website, we may take reasonable steps to remove or appropriately handle the information.

18. Third-Party Websites

Our website may contain links to websites or services operated by third parties.

XLS Compliance is not responsible for the:

• Privacy policies;
• Security;
• Content;
• Data-collection practices;
• Accuracy;
• Availability; or
• Business practices

of independently operated third-party websites or services.

Use of an external website is subject to that provider’s own terms and privacy practices.

19. Changes to This Privacy Policy

XLS Compliance may revise this Privacy Policy periodically.

Changes may be made because of changes involving:

• Our website;
• Services;
• Technology;
• Artificial intelligence;
• Business operations;
• Security practices;
• Regulatory requirements; or
• Applicable law.

When material changes are made, the “Last Updated” date at the beginning of this Privacy Policy may be revised.

Visitors should periodically review this Privacy Policy for changes.

20. Governing Law

XLS Compliance, LLC is an Oklahoma limited liability company.

This Privacy Policy is written based upon the laws of the State of Oklahoma and applicable federal law.

To the extent permitted by law, this Privacy Policy and matters concerning the operation of this website will be governed by the laws of the State of Oklahoma, without regard to conflict-of-law principles.

If another jurisdiction’s law is legally required to apply to a particular individual, transaction, or circumstance, XLS Compliance will comply with such law to the extent required.

Nothing contained in this Privacy Policy is intended to voluntarily create privacy rights, remedies, warranties, contractual obligations, or causes of action beyond those required by applicable law or separately agreed to by XLS Compliance in writing.

21. Contact XLS Compliance

Questions, concerns, or requests regarding this Privacy Policy or information submitted through the website may be directed to:

XLS Compliance, LLC
Tulsa, Oklahoma

Email: yoursupport@XLSCompliance.com
Telephone: (918) 308-1977

Please provide enough information for XLS Compliance to reasonably identify and respond to your request. Additional verification may be requested when necessary to protect information from unauthorized access or disclosure.